Legal Information

Main requirements of the DSE Regulations

  • Whatever type of checklist is used, employers should ensure workers have received the necessary training before being asked to complete one.

DSEasy delivers this training, as well as a test to record and prove understanding of the training given.

  • Every employer shall perform a suitable and sufficient analysis of those workstations…for the purpose of assessing the health and safety risks to which those persons are exposed in consequence of that use. And reduce risks.

Under Regulation 2, Guidance paragraph 39, it states that an ergonomic checklist should preferably be completed by users or with their input.
DSEasy delivers the Ergonomic Checklist and will reduce an assessor’s time at each workstation by up to 80% as they will know of any issues before visiting the user.

  • Ensure workstations meet specified minimum requirements.

DSEasy includes in the ergonomic checklist a series of questions to let you know if you are not complying with this part of the Regulations.

  • Every employer shall so plan the activities of users at work in his undertaking that their daily work on display screen equipment is periodically interrupted by such breaks or changes of activity as reduce their workload at that equipment.

DSEasy delivers much advice on the benefit of taking short breaks away from DSE work.

  • Eyesight test on request.

DSEasy advises users of their entitlements on your behalf.

  • Provision of Information relating to all matters of health & safety. Includes:
  1. What the employer is doing to comply to the Regulations
  2. Advise the users of risks associated with working with DSE

DSEasy delivers this part of compliance on your behalf.

Key Phrases

  • ‘Employers should ensure workers have received the necessary training before being asked to complete a Workstation Assessment’
  • Risks identified in the assessment must be remedied as quickly as possible
  • Assessment… Ergonomic checklist which should preferably be completed by users
  • Recorded assessments could be stored electronically

The DSE regulations are clear.
You need to provide training pro-actively to all, not reactively to those complaining of aches and pains.
Training can be provided in a variety of ways. Face to face, seminars, video presentations or handouts, but how do you ensure all those who need the training, have received it? The logistics can be a nightmare.
What happens when further training information is sought at a later time, or information was misinterpreted, forgotten or never given?[/toggle]
[toggle title=”The 3 fundamental steps to compliance” variation=”blue”]The DSE Regulations state: “Whatever type of checklist is used, employers should ensure workers have received the necessary training before being asked to complete one”.

Train

Train all users in workstation best practice, advise them of the associated risks and of their entitlements. You need to prove that the training has been understood.
(In the case Mrs. Clark v The Metropolitan Police, the Court was told that Mrs. Clark had received no training other than to watch a video. Where was the proof that the Training had been understood?. Mrs. Clark was awarded £385,000. The Met had also failed to comply with EU Directives. In another more recent case against Barclays Bank, a clerk who developed RSI was awarded £235,000. She had a poor ergonomic desk set up.)

Ergonomic checklist

The checklist should preferably be completed by users or with their input

DSE Assessment

The assessment is an analysis of the ergonomic checklist and the correction of any issues found. This is to be carried out by a ‘competent’ person, a trained DSE assessor, as specified in the DSE Regulations.

Organisations have choices as to how best complete the 3 steps necessary.

Experience has shown us that in larger Organisations, the cost and sheer administrative burden of recording and implementing a compliance based upon recording findings on paper, (providing training and proving understanding of the training, face to face or by seminars/videos) is not the way forward.

An alternative way, such as the dedicated computerised program DSEasy® will save £’000s and streamline and record the whole process.

The 3 fundamental steps to compliance

The DSE Regulations state: “Whatever type of checklist is used, employers should ensure workers have received the necessary training before being asked to complete one”.

    1. Train

Train all users in workstation best practice, advise them of the associated risks and of their entitlements. You need to prove that the training has been understood.
(In the case Mrs. Clark v The Metropolitan Police, the Court was told that Mrs. Clark had received no training other than to watch a video. Where was the proof that the Training had been understood?. Mrs. Clark was awarded £385,000. The Met had also failed to comply with EU Directives. In another more recent case against Barclays Bank, a clerk who developed RSI was awarded £235,000. She had a poor ergonomic desk set up.)

    1. Ergonomic checklist

The checklist should preferably be completed by users or with their input

    1. DSE Assessment

The assessment is an analysis of the ergonomic checklist and the correction of any issues found. This is to be carried out by a ‘competent’ person, a trained DSE assessor, as specified in the DSE Regulations.

Organisations have choices as to how best complete the 3 steps necessary.

Experience has shown us that in larger Organisations, the cost and sheer administrative burden of recording and implementing a compliance based upon recording findings on paper, (providing training and proving understanding of the training, face to face or by seminars/videos) is not the way forward.

An alternative way, such as the dedicated computerised program DSEasy® will save £’000s and streamline and record the whole process.

Medical Information
By complying with the DSE Regulations training your personnel in workstation best practice and carrying out a DSE Assessment, you should prevent all of the following problems occurring.

Physical Problems (Musculo-skeletal)

Causes
These are the aches and pains you develop working with your DSE (display screen equipment). Often due to poor posture and a poorly designed workstation.

WRULDs (Work related upper limb disorder)
What are the symptoms?

  • Symptoms may present themselves initially at home rather than work.
  • Discomfort/pain which may affect the hand, wrist, forearm, elbow and/or neck and shoulder.

RSI (Repetitive Stress Injury)
A syndrome with a collection of symptoms. Occurs with intensive, repetitive, forceful, gripping or twisting movements. Individually and/or collectively. Associated with very high keystroke work and intensive mouse usage.
What are the Symptoms?

  • Symptoms may present themselves initially at home rather than work
  • Tightness, discomfort, stiffness, soreness or burning in the hands, wrists, fingers, forearms, or elbows
  • Tingling, coldness, or numbness in the hands
  • Clumsiness or loss of strength and coordination in the hands
  • Pain that wakes you up at night
  • Feeling a need to massage your hands, wrists, and arms

Solutions
Early reporting of symptoms is essential to avoid these conditions becoming disabling. Symptoms should ease with rest and relief from DSE work activity but will resume if no changes are made to the cause.[/toggle]
[toggle title=”Visual Disturbance and Fatigue” variation=”blue”]
DSE work does not cause damage to eyesight but may highlight pre-existing defects.

Causes

  • Reduced blinking when staring at the screen
  • Glare and reflections
  • Incorrect viewing distance to the screen – should be approximately arms length
  • Lack of suitable D.S.E work breaks (Playing computer games at lunch time for example does not give your eyes a break)
  • Low humidity levels
  • Inappropriate lighting; too much light is as bad as too little

Common symptoms

  • Tired sore eyes
  • Dry eyes
  • Blurred vision or difficulty with focussing
  • Headaches

Solutions

  • Take frequent breaks and exercise your eyes by blinking and focussing on distant objects
  • Reposition your screen and use window blinds to avoid glare
  • Check viewing distance for comfort (about arms length or 60cm-80cm)
  • Keep your screen clean
  • Switch off equipment when not in use, particularly your monitor, to reduce heat emission
  • Have an eyesight test, they are FREE on request for all DSE users
  • Use contrast/light buttons of monitor to adjust screen presentation. If you suffer from reflections on your screen and are working on a dark background with light text, swap so that you work on a light background with dark text

Visual Disturbance and Fatigue

Toggle content goes here, click edit button to change this text.

Mental Stress

Working with DSE has particular factors which contribute to stress or undue pressure.

Causes

  • Maybe poor job design and work organisation
  • Poor working environment
  • High speed repetitive working
  • Social isolation
  • Deadlines to be met and peak workloads
  • Interruptions
  • Inappropriate software; inadequate training and skills to use the software

Symptoms
Symptoms are varied but may include:

  • Tension and irritability
  • Reduced work efficiency
  • Headaches

Solutions
Correct obvious defects in the workstation. Good design of tasks is important as is DSE and software training and always vary work activity